Welcome to the Dalewood Middle School Lunchroom Page!

 

          

 


      

 

 

The School Nutrition Program has job opportunities throughout the District. If you are seeking part-time employment – we are the place! Come join our team at Hamilton County School Nutrition Program and make a difference in a child’s life.

 

Applications are available online at www.hcde.org. Click “Jobs-Apply Now” link and follow instructions. After you have completed the application process online, you may contact Sara Garmon at 423-209-5658 to check on your application status.

 

 


Charge Procedures please

 

Hamilton County Department of Education

 

Meal Charge Administrative Procedure

 

 

 

Effective Date: July 1, 2017

 

 

 

As provided in SP 46-2016, all school food authorities (SFAs) operating the federal school meal programs (National School Lunch Program and/or School Breakfast Program) must have a written and clearly communicated meal charge administrative procedure in place no later than July 1, 2017. All SFAs must have an administrative procedure in place for children participating at the reduced price or paid meal rate who either do not have money in their account or in hand to cover the cost of the meal at the time of service. SFAs are required to communicate this administrative procedure to families and school and/or district-level staff members as appropriate. SFAs should ensure the administrative procedure is communicated on an annual basis.

 

 

 

Families will have access to the meal charge administrative procedure via District website under the School Nutrition section. Families of transfer students (during the year) will be directed to the same website for the meal charge procedure.

 

 

 

Local Charge Administrative Procedure Considerations (according to the HCDE Board Policies):

 

General

 

Grade Pre-K through 8 students are allowed to charge breakfast and lunch, receiving a reimbursable meal of their choice.

 

High School Students in grades 9-12 are not allowed to charge.

 

 

 

Charge limits

 

Students in Grades Pre-K through 8 have no charge limit.

 

Students in Grades 9-12 cannot have any charge balance.

 

 

 

Household Notification for Charges

 

Negative balance notification:

 

Managers in schools with Grades Pre-K through 8 print off charge notification letters weekly, listing the negative balance each child in the household has for balances of $5.00 or more (The software is designed to alert the SNP IT staff if a manager fails to do so and in turn, the area supervisors, Assistant Director and the Director are notified of this lack. The Area Supervisors contact their managers as a follow-up and reminder to do so.). For two consecutive weeks, they send them to each family. These letters are prepared and taken to the office for teachers to distribute to each student through their back-pack.

 

 

 

 

 

 

 

 

 

Household Notification for Charges, Continued

 

 

 

After those first two letters are sent from the school level, two escalating language letters are sent from the SNP Central Office to the parents.

 

 

 

If the balance gets paid but new ones occur, the above process repeats itself.

 

 

 

For any charge balance, the parent/guardian of each student account receives a weekly phone call and an email (if available through Power School, the student data base system). This continues throughout the school year.

 

 

 

In addition, our SNP IT staff sends a detailed balance of each student with charges to the District Finance Department. Calls are made from that office, the school level and from SNP cafeteria/SNP Central Office.

 

 

 

Delinquent Debt

 

 

 

Delinquent debt is defined as overdue unpaid meal charges that are considered collectable, with efforts being made to collect them. Families that accumulate a delinquent debt are sent a letter from the Assistant Superintendent of Finance stating that the school may withhold grade cards, diplomas, certificates of progress or transcripts until restitution is made. Also afterschool activities may be denied. Payment will be made to the school cafeteria.

 

 

 

Repayment plans

 

 

 

Each household may request a repayment plan that will include payment levels and due dates appropriate to a household's particular circumstances. Please contact the Central Office Finance Department for establishing a repayment plan.

 

 

 

Bad Debt

 

Bad debt is determined to be uncollectable, with further collection efforts for delinquent debt deemed useless or too costly. Delinquent debt will be considered as bad debt after September 1st of the following school year after which the debt occurred or until graduation .

 

 

 

• Bad debts (debts which have been determined to be uncollectable), including losses (whether actual or estimated) arising from uncollectable accounts and other claims, are unallowable. Related collection costs, and related legal costs, arising from such debts after they have been determined to be uncollectable are also unallowable (section 200.426 of subpart E).

 

   Bad debts include checks returned for Non-Sufficient Funds. When a check is written to the School Nutrition Department for a student meal account and returned by the bank for any reason the following procedures are followed:

 

Parents are sent a letter notifying them of the check and that they have 10 days to pay.

 

During that 10-day period, the parents are totalled to remind them about the check.

 

If the check is not paid, we send it to Payliance to attempt to collect the debt. If a check is written on a Closed Account or it is written for a large amount and is returned, the payment is adjusted from the student’s account. This is done as soon as this department is notified by the bank.

 

           At the end of year, if checks are not paid, the amount is declared as a bad debt and is added to the Unpaid Charges for the year, which is billed to Hamilton County Department of Education.

 

 

 

• Bad debt must be written off as an operating loss by June 30th of each school fiscal year. The nonprofit school food service account (NSFSA) resources may not be used to cover the costs related to the bad debt. The accumulated bad debt, which includes unpaid charges and unpaid bad checks, will be paid to the School Nutrition Program for the totals as of June 30th of each year.

 

Once delinquent meal charges are converted to bad debt, records relating to those charges are maintained in accordance with record retention requirements in 7 CFR 210.9(b)(17) and 7 CFR 210.15(b).

 

 

 

Families may find assistance with applying for free or reduced price schools meals by Martha Ingram at 423-498-7290 or by e-mail, Ingram_m@hcde.org. However, each student is given a F/R application in their enrollment packets each school year. According to regulations and policies, the USDA, its

 

Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.

 

Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.

 

 

To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form. (AD-3027)


 

To view the October breakfast and lunch menus, click on the picture links below:

 

Breakfast Menu

 

Lunch Menu

  Menus subject to change

 

Meal Prices

 

The following meal prices are for the 2015-2016 school year:

 

  Full-Pay Student Reduced Student Free Student HCDE Employee Visitor
Breakfast $2.00 $0.30 $0.00 $2.25 $2.50
Lunch $3.00 $0.40 $0.00 $3.75 $4.50 

 

 

Please be sure that your student has lunch money daily. For your convenience, you may monitor and manage your student's account through My Payments Plus. You will need to set up an account, for which you will need a student number; this can be found by calling the school office. Monitoring their purchases and account balance is free; however, a nominal fee is charged to add money to their account. Be sure to add money to the correct account:

 

Meal Account: money added to the meal account can be spent on meals only, and a la carte items will not be allowed to be purchased.

 

General Account: money in the general account can be spent on meals or a la carte items.

 

You may put money into both accounts if you wish to restrict how much a la carte your student can spend. Additionally, you may specify for which account you would like the money deposited when sending cash or check.

 

To contact Dalewood Middle School Cafeteria call (423) 493-0323 Ext. 236